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Welcome to HIFIS LimeSurvey Documentation

LimeSurvey is an online Survey Service offered by DKFZ for use to the members of the Helmholtz Association under Helmholtz AAI services.


  • For any help regarding LimeSurvey, write to Support.

Mailing List

  • Await important notifications about maintainance activities, new features from our mailer

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  • How to Sign-up for HIFIS LimeSurvey?

Reach out to Support. A Data Protection Agreement is to be set up with each partner institute.

  • How to create survey?

    After login, on the top right corner of the page.

Click on the arrow next to Surveys button. Select Create a new survey.

Give the desired name and fill out other relevant details before clicking on SAVE.

  • How to provide survey permission?

Go to list of surveys.


Click on the survey you wish to select.


On the left scroll down to Survey Permissions.


Click on the drop down for users to provide access to a particular user.


Click on drop down for group to select which group should have access to the survey.


  • How to publish a survey?

From the list of surveys, Select the desired survey.


Click on Activate this survey on the top menu.


Verify entries and click on Save & activate survey.



Anbieter dieses Online-Umfragesystems ist das Deutsche Krebsforschungszentrum (DKFZ)

Deutsches Krebsforschungszentrum
Im Neuenheimer Feld 280
69120 Heidelberg
Telefon: +49 (0)6221 420

Das Deutsche Krebsforschungszentrum ist eine Stiftung des öffentlichen Rechts des Landes Baden-Württemberg. Gültig ist die Satzung vom August 2014.

Umsatzsteuer-Identifikationsnummer: DE 143293537

Vertretungsberechtigte Personen
Prof. Dr. Michael Baumann (Vorstandsvorsitzender und Wissenschaftlicher Vorstand)
Ursula Weyrich (kaufmännischer Vorstand)

(Anschriften wie oben)

System Verantwortlich
Die Information Technology Core Facility des Deutschen Krebsforschungszentrum.

Inhaltlich Verantwortlich
Für die Inhalte von einzelnen Umfragen ist der jeweilige Umfrage-Administrator verantwortlich.

Privacy Policy

This policy is effective from 01.07.2021.

Privacy Policy

Title Description
1. Name of the Service HIFIS LimeSurvey DKFZ
2. Descrption of the Service HIFIS LimeSurvey DKFZ is an online survey service
offered by DKFZ for use to Helmholtz centres.
3. Data Controller and a contact person German Cancer Research Center - Foundation under
public law
Im Neuenheimer Feld 280
69120 Heidelberg
Telephone: +49 (0)6221 420
4. Data Controller’s data protection Data Protection Officer 
officer (if applicable) German Cancer Research Center - Foundation under
public law
Im Neuenheimer Feld 280
69120 Heidelberg 
Telephone: +49 (0)6221 420
5. Jurisdiction and supervisory authority DE, Germany, Baden-Württemberg
Notwithstanding any other administrative or
judicial remedies, you also have the right
to lodge a complaint wit a supervisory authority,
in particular in the Member State where you reside
or work or where the alleged violation takes place
if you believe that the processing of your personal
data is in violation of GDPR.
The supervisory authority to which the complaint is
submitted informs the complainant on the status and
the results of the complaint including the possibility
of a judicial remedy as pursuant to Article 78 GDPR.
6. Personal data processed and the legal A. Personal data retrieved from your Home organisation:
basis ● Pseudonymous identifier*
● Your Affiliation in your home organization,
based on eduperson schema*
● Assurance information of your home organization,
based on eduperson schema*
● Your Email Address
● Your full name, based on eduperson schema*
B. Personal data gathered from yourself
● Pseudonymous identifier
● eduPerson Scoped Affiliation (1) (2) (3)
● eduPerson Assurance (1) (2) (3)
● Displayname
● Email
● eduPerson Entitlement (1) (2)
7. Purpose of the processing of personal This data is necessary for account management purposes
data (e.g. to contact you to inform you of changes to the
service or for security purposes), and for the reasons
given in the paragraph below. Log records of your access
to and actions on HIFIS LimeSurvey DKFZ are retained.
These records contain:
● Pseudonymous identifier
● The network (IP) address from which you access HIFIS
LimeSurvey DKFZ
● Time and date of access
● Details of actions you perform
This data is necessary to ensure that the HIFIS
LimeSurvey DKFZ service is reliable and secure,
such as for assisting in the analysis of reported+
problems, contacting you if a problem is
identified with your account and
responding to security incidents. This data may also be
used for authorised services acting on behalf
of authorised users.
8. Third parties to whom personal Your data will not be disclosed to third parties.
9. How to access, rectify and delete the Contact the contact personal above. To rectify the data
personal data and object to its processing released by your Home Organisation, contact your
Home Organisation’s IT helpdesk.
10. Withdrawal of consent You have the right to revoke your consent to data
processing at any time. Upon revoking consent, the
legality of the data processing carried out on the
basis of the consent will not be affected by the
revocation of consent. This can be done by contacting
11. Data portability You have the right to receive the personal data
concerning you which you have provided to a controller,
in a structured, commonly used and machine-readable
format. Moreover, you also have the
right to transmit those data to another controller
without hindrance from the controller to
which the personal data have been provided in sofar as 
(1) the processing is based on a granted consent as
pursuant to Article 6 (1) lit. a) GDPR or Article 9
(2) lit. a) GDPR or on a contract pursuant to
Article 6 (1) lit. b) GDPR and
(2) the processing is carried out by automated means.
In exercising this right, you also have the right to have
the personal data concerning you transmitted directly from
one controller to another, wherever technically feasible.
This may not adversely affect the rights and
freedoms of others.
The right to data portability does not apply to the
processing of personal data if it is required for the
performance of a task carried out in the
public interest or in the exercise of official authority
vested in the controller.
12. Data retention Personal data is deleted on request of the user or if the
user hasn’t used the service for 6 months
13. Data Protection Code of Conduct Your personal data will be protected according to the
Code of Conduct for Service Providers [1], a common
standard for the research and higher education sector
to protect your privacy.


[1] GÉANT Data Protection Code of Conduct -

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