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Managing your new VO

1. Once your new group/VO has been created, we will contact you.

2. You need 2nd factor authentication (2FA) for group management.

  • If your center already asks for a 2nd factor authentication (2FA) during login: Perfect, you can skip this step.
  • Otherwise, you need to explicitly set 2FA for group management:
    • Log in at https://login.helmholtz.de/home/
    • Tab “Sign-In”.
    • Do not click on “Enable two-step authentication if possible”, as it is unneeded for this purpose.
    • Go to “One time password”.
    • Scan the QR code with an appropriate 2FA app, and confirm.

3. Ensure proper authorization / access for your group at the service(s) of interest.

  • Most likely, you (or any other group member) need to (re-) log in once to the service, in order to register the new VO/group there.
  • Contact the service owner (default: support@hifis.net) to grant access to the new group.

4. Invite your users.

  • Log in to the group management endpoint at https://login.helmholtz.de/upman/, with 2FA.
  • Invite your users via Tab “Invitations” and adding their emails addresses.
    • You can add multiple addresses (one per line).
    • Standard validity time of the invitation is only 3 days. Consider to set a longer time (e.g. one month) to reduce
  • Wait for invitations to be sent (progress bar on top of screen).
  • Optional: You can also create and manage subgroups; delegate responsibilities.
    This is described here.

5. Instruct your users.